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Be prepared to discuss a counter offer , if a higher salary would make a difference. Address the letter to the person who offered you the position. Include your contact information and phone number, even though it is on file with the employer. There's no need to give extensive details as to why you're declining the job.

Do not include any potentially offensive reasons, such as a poor work environment or feeling uncertain about the company's long-term future and profitability. However, it is appropriate to briefly mention a reason for turning the job down. Whatever the case, keep your explanation brief. As with any communication sent to an employer, it's important to make sure that your letter is well written and does not contain typos or grammatical errors. Thank you very much for offering me the position of Marketing Manager with Hatfield Industries.


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It was a difficult decision to make, but I have accepted a position with another company. I sincerely appreciate you taking the time to interview me and to share information on the opportunity and your company. Thank you very much for offering me the opportunity to work at Bronson Associates. Unfortunately, I will not be accepting the position as it does not fit the path I am taking to achieve my career goals.

Once again, I'd like to express my gratitude for the offer and my regrets that it didn't work out. You have my best wishes in finding someone suitable for the position. Thank you for offering me the position of Unit Coordinator at Acme Enterprises and for reviewing my counteroffer with management. I fully understand that budgets are tight, but must regretfully decline the position at the current compensation.

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Once again, I want to thank you so much for your graciousness during the negotiation process. I wish you and Acme all the best. The Balance Careers uses cookies to provide you with a great user experience. By using The Balance Careers, you accept our. By Alison Doyle. Your letter should include the following:.

Expression of appreciation for the offer Written rejection of the offer. Even in declining a position, all correspondence should be professional. But if the initial offer is truly unacceptable to you, you need to be willing to accept the consequences.

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So if they are unwilling or unable to change the offer and do not extend the offer to you again, you are technically rejecting their offer. Second, you need to communicate what is specifically lacking in the initial offer. Is it the position? The role and responsibilities? The money?

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Vacation time? You must name it specifically. Third, you must propose a solution.

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Tell them exactly what can be done to make things "right. On the spot. They will be much more willing to go to bat for you if they know that this is the last roadblock. Don't play the "you shot low so I'll shoot high" game. Be straight with them as to what it will take to make it happen. Lastly, you need to appeal to their position and their vanity.

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If they really want you and your request is attainable, this will ice it. Very few managers like to admit they are powerless to get what they want. So if it can be done, they will make it happen. It is already a given that the company wants you by the very fact that they made the initial offer. However, this does not guarantee that they will be able to respond to your request.

Several factors may come into play. First, can they adjust the offer at all? Some companies have rigid "first offer is last offer" policies.